Reserve a Meeting Room

The library meeting rooms are available for use by community groups according to the guidelines noted below. 

The library doors will remain locked until the library opens at 10 a.m. If you have a room reservation prior to 10 a.m. please call the library at 360-755-0760 and we will let you in. 

Meeting rooms at the Burlington Public Library are available at no charge for use by the following types of groups:

  • City Departments
  • Non-Profit Public Education Institutions
  • Governmental Organizations
  • Non-Profit and Community Organizations

Reservations for the Burlington Rotary Community Meeting Room (BRCMR), and the Gentry Family Meeting Room may be made up to six months in advance of the event and for no more than two occurrences per month

Note: Please call if you are running late for a room reservation. We will hold the room for 30 minutes before allowing another patron to use the room.

You must be 18 years of age or older to reserve the BRCMR, the Burlington Hill Side, or the Skagit River Side, and someone 18 years old or older must remain in the room at all times while your group is using the room.

Meeting Room Use Guidelines

  • No admission fee may be charged for events in the library meeting rooms - this includes free will offerings.
  • Non-profit groups and government agencies may collect fees for educational workshops, and/or fees to cover the cost of study materials and supplies used in classes, workshops, and conferences with the permission of the library director.
  • No materials, goods, or services may be sold for private profit or gain. Non-profit groups sponsoring author readings may make books available for purchase at a cost no greater than the cover price.
  • The Library meeting rooms are not to be used by commercial businesses to make a profit, conduct business, or solicit customers in any way.
  • The Library meeting rooms are not available for events such as birthdays, anniversaries, receptions, banquets, or parties.

Disclaimer Statement

Please include the following disclaimer statement on any publicity for events that will be held at the Burlington Public Library: The use of the Burlington Public Library facilities or meeting rooms by any group or organization in no way constitutes endorsement of the policies or beliefs of that organization by the library or the City of Burlington.

RoomCapacityAvailability*Audio/Video Equipment Available
Burlington Rotary Community Meeting RoomBRCMR
(food allowed)
The BRCMR can accommodate groups of up to 150 people seated in chairs and up to 75 people seated at tables.9 a.m. to 10 p.m. Monday through Friday

10 a.m. to 10 p.m. on Saturday
Microphones, projector;
may check out library laptop if available.


Burlington Hill Side
Front half of the BRCMR
(food allowed)
The Burlington Hill Side can accommodate groups of up to 75 people seated in chairs and up to 30 people seated at tables.
9 a.m. to 10 p.m. Monday through Friday

10 a.m. to 10 p.m. on Saturday


Skagit River Side
Back half of the BRCMR
(food allowed)
The Burlington Hill Side can accommodate groups of up to 75 people seated in chairs and up to 30 people seated at tables.
9 a.m. to 10 p.m. Monday through Friday

10 a.m. to 10 p.m. on Saturday



Gentry Family Meeting Room
(food not allowed)
The Gentry Family Meeting Room can accommodate groups of up to 8 people.10 a.m. to 5 p.m. Monday, Friday,
and Saturday

10 a.m. to 8 p.m. Tuesday through Thursday
TV with built-in DVD player, may check out library laptop if available.
Study Rooms
(food not allowed)
Study Rooms are available and drop-ins are welcome. The study rooms may also be reserved ahead by calling the library.10 a.m. to 5 p.m. Monday, Friday,
and Saturday

10 a.m. to 8 p.m. Tuesday through Thursday

 

  • *If your meeting continues after the library is closed, you have until no later than 10:00 p.m. to tidy the room, turn off all equipment and lights, and exit the building--checking that the doors are locked tightly behind you.
  • When exiting the building after regular library hours, please make sure the building is empty (including restrooms), and doors are closed firmly behind you as you leave.
  • *If your meeting is schedule to begins after the library closes, one member of your group must check in with library staff 15 minutes before closing (5 p.m. Monday, Friday, and Saturday; 8 p.m. Tuesday through Thursday).
  • You are responsible for the set up and take down of tables and chairs, disposing of trash, and leaving the rooms clear and clean.
  • We ask that groups of more than 20 park on the east side of the building, and in the lot to the northeast of the current library (the old library parking lot).
  • For your comfort: Please keep meeting room doors closed. Leaving the doors open, even just to welcome people as you begin, can impact the operation of the room's HVAC system.
  • You may wish to practice using equipment prior to your scheduled event. If so, please call so we can tell you when the room is not in use. During your event, library staff will do their best to assist you, but we cannot guarantee that someone will be available for extended assistance.


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